AP/AR Specialist

Job Title: AP/AR Specialist
Reporting: Controller
Email Resume To: [email protected]

Role Summary: This role is responsible for timely and accurate posting of supplier invoices and sales invoicing to the federal government, as well as collection efforts related to those invoices. This position also ensures all required back up documentation and/or approvals are maintained to safeguard the integrity of the accounts payable and accounts receivable process. The AP/AR Specialist is also responsible for maintaining open lines of communication between suppliers, customers and customer service while maintaining favorable customer/supplier relations.

Major Responsibilities:

  • Prepare work to be accomplished by gathering and sorting documents and related information, including purchase orders, sales orders, and invoice matching.
  • Communicate with customers, vendors, and internal team members, conducting research and inquiries to resolve discrepancies.
  • Confirm and input Accounts Payable and Accounts Receivable invoices, process credit card transactions, including margin verification and adjustments where applicable.
  • Consistent, timely and accurate submission of government invoices to portal websites.
  • Validate supplier account balances by reconciling statements and transactions.
  • Review and help resolve invoice discrepancies for government medical facilities
  • Analyze data and complete various reports as assigned.
  • Identify improvement opportunities in current processes
  • Perform other Accounting Services duties as requested

Experience and Education:

  • Associate degree with a minimum of three (3) years of experience.
  • Strong oral and written communication skills
  • Detail oriented, critical thinking skills
  • Ability to multi-task to meet given deadlines
  • Ability to effectively work with peers to hold each other accountable and help foster an outstanding work environment.